608.757.1100 / 800.782.2907

Records Security And Management

Data Dimensions, one of the highest quality document storage companies, provides a full range of records management, and retrieval services. Our services provide for a cost-effective hardcopy solution and in addition to freeing up space and staff, you can reduce your costs significantly. Our Records Management Center, located in Janesville Wisconsin, contains 850,000 cubic feet of secured records keeping space to manage and secure your vital information assets.

Data Dimensions’ Records services provides:

  • Fast, 24/7 access via web, phone, fax, and e-mail.
  • Tracking, indexing, and retrieval of your hardcopy records and/or images, at the box, file, or document level.
  • Scan-on-demand, giving you flexible options of accessing your records digitally. Upon request, the document is pulled, prepped, scanned, formatted, and transmitted to you and returned to safe-keeping, ensuring document access by authorized personnel only.
  • Guaranteed, secure transportation by highly-trained personnel of your vital records.
  • Long-term solutions, offering archiving capabilities of your vital records prior to destruction.
  • Destruction services, giving you the ability to decide if and when documents should be shredded, with options including secure pulp-mastification and certification of shredded materials.
  • Industry-expert staff, giving you guidance to your records management and compliance issues, offering strong customer service support.
  • Reporting options, allowing you the ability to reduce your time in making key business decisions, with inventory reporting and retention schedules reporting. We offer you the flexibility to change the schedule of documents ready to be destroyed.
  • Safety of records within building constructed of concrete and steel equiped with a sprinkler system.
  • Smoke and heat sensors, and motion detectors monitor your records by our security vendor (nearest fire station is within one mile of the facility and is manned 24 hours a day).
  • Exterior walls with a 7-hour burn through rating.
  • Locked doors at all times. Entrance is allowed only to Data Dimensions’ employees and visitors accompanied by an employee of Data Dimensions.

 

Outsourcing your records storage management provides you with:

  • A cost-effective, highly-flexible solution, allowing you to enjoy up to 50% savings of current costs
  • Safe, secure shredding, ensuring confidential materials remain private and that your shredded records are complete and verifiable with certification
  • Elimination of the overwhelming amounts of paper documents, allowing you room to expand