For these reasons and many others, it’s important for an organization to employ a reliable ECM solution that seamlessly integrates information in a secure repository allowing for ease of workflow and reporting. ECM can be broken down in five major components:
Capture: Acquiring, obtaining and gathering information
Management: Processing, modifying and putting that information to use
Storage: Ensuring information that is frequently changed is securely backed-up for the short term
Preservation: Storing infrequently changing information for the medium and long term. This can include both digital and physical storage.
Delivery: Ensuring information is available to clients and end users.
With such an ECM system in place, organizations can quickly and easily retrieve specific documents, allowing employees to save time and focus on core competencies. By automating many processes and eliminating many of the manual steps involved in information storage and retrieval, an ECM solution increases efficiency and reduces risk. Documents are no longer lost or misplaced, and paper and printer costs (as well as storage and filing costs) are reduced. What’s more, by replacing a series of ever-changing ad hoc solutions with ECM, security and compliance are no longer a concern. Storage is automated, and government regulations are met.